Change the Entry Date Of An Employee

Change the Entry Date Of An Employee 

If you need to change the entry date of an employee who has already been included in a payroll run and whose incorrect entry date is earlier than the actual entry date, you must perform the Mistaken entry and Corrected entry personnel action types one after the other.  This is the only way of ensuring that the next payroll run takes account of the extra amount paid in error to the employee.

Procedure:

1.    From the Personnel Administration screen, click Maintain master data.

2.    Enter the personnel number.

3.    Click the Actions infotype box.

4.    Click the copy icon.

5.    In the Action type box (which will have the code in it which represents the kind of hiring action that was completed) enter the number 70 and press enter.  This will bring in the words Mistaken entry.  No other changes are required.  

6.    Click save or press F11.  A warning will appear stating that an entry will be deleted.  This is correct so press enter.  This will return you to the initial maintenance screen.

7.    If the Actions box is not selected, do so now.  Click the copy icon.

8.    Change the date in the From box to the correct hire date.  For our example, 4/1/99.

9.    In the Action type box (which will now have the number 70 in it) enter the number 71 and press enter.  This will bring in the words Corrected entry.    

10.  Change the position number to the correct position number.

11.  Click save or press F11.  This will return you to the initial maintenance screen.

12.  Click the Organizational Assignment box and then the change icon.

13.  Change the position number to the correct position number.

14.  Click save.

By completing these steps, you have corrected the employee’s entry date using a method that ensures a payroll correction run.