SAP PAYROLL

PAYROLL 

This component/sub module provides solution for calculation of remuneration for work performed by an employee in an organisation.

The SAP HR Payroll India component integrates with other SAP HR components such as Personnel Administration (PA) and Personnel Time Management(TM. There are interfaces to Financial Accounting and Controlling (SAP FICO).

SAP HCM is Integrated with FICO through the Cost Center , GL account , Vendor Account etc. SAP HCM has integration with other SAP Hr sub modules such as PA,OM,TM, Travel management .

Overview of Payroll Process steps

1.Released Payroll

2.Start Payroll

3.Corrections

4.Check Results

5.Exit Payroll

SAP HR Payroll Processing consists of the following sub processes:

Preparation for monthly/biweekly payroll run

Payroll run (monthly/biweekly)

Bank transfer

Posting to accounting

Monthly/biweekly post payroll activities

Year end process

SAP HR INFOTYPES

Infotypes-Information Types

SAP HR  uses infotypes to store all relevant Hr data of employees in an organization.

It is represented by a  ‘4’ digit number.Eg:0000,2001,1002 etc.

Infotype is a collection of logical or business related characteristics of an object. Infotypes are also called information types to enter rational related information for an employee

For eg  Personnel data (0002) infotype  have fields like title,first name, middle , last name,birth date, language etc .

Infotype Periods:

Every infotypes has a specific validity dates (start and end dates) .The validity period allows to maintain an employee’s data history.While updating an employee’s data, the earlier data is automatically delimited.

Infotype Sub types:

Some infotypes are  again separated in different groups having same nature.

For eg : Sub types of infotype address(0006) are

3-Home address

5-Mailing address  etc.

There are two types of fields  in an infotype .They are mandatory fields  & optional fields.

Numbering of standard SAP Hr infotypes:

No: Range   SAP HR Sub module

0000-0999   Personal Administration
1000-1999   PD  and OM Infotypes
2000-2999   Time Infotypes
4000-4999   Recruitment Infotypes
9000-9999   Custom specific  infotypes
Infotypes    Pers Administartion  Infotype Name0000     Actions0001     Organizational Assignment0002     Personal Data0003     Payroll Status0005     Leave Entitlement0006     Addresses0007     Planned Working Time0008     Basic Pay0009     Bank Details0011     Ext. Bank Transfers0014     Recur. Payments/Deds.0015     Additional Payments0016     Contract Elements0017     Travel Privileges0019     Monitoring of Dates0021     Family/Related Person0022     Education0023     Other/Previous ERs0024     Qualifications0025     Appraisals0027     Cost Distribution0028     Int. Medical Service0029     Workers' Compensation0030     Power of Attorney0031     Reference Pers. Nos.0034     Corporate Function0035     Company Instructions0037     Insurance0040     Objects on Loan0041     Date Specifications0045     Company Loans0050     Time Recording Info.0052     Wage Maintenance0077     Additional Personal Data0078     Loan Payments0080     Maternity Protection/Parental Leave0081     Military Service0082     Additional Absence Data0083     Leave Compensation0088     Maternity GB0094     Residence Status0105     Communication0128     Notifications0139     EE's Applicant No.0165     Deduction Limits0167     Health Plans0168     Insurance Plans0169     Savings Plans0183     Awards0199     Addl. tax deduction0207     Residence Tax Area0208     Work Tax Area0209     Unemployment State0216     Garnish. Adjustment0302     Additional Actions0416     Quota Compensation
2.List of Organisation Management infotypes
Infotype     Org Management Infotype Name1000     Object1001     Relationships1002     Description1003     Department/Staff1008     Account assignment features1011     Work schedule1015     Cost planning1016     Standard profiles1017     PD profiles1028     Address1032     Mail address1208     SAP organisational object
3.List of Time Management infotypes
Infotype Time mgmt Infotype Name2001     Absences2002     Attendances2003     Substitutions2004     Availability2005     Overtime2006     Absence Quotas2007     Attendance Quotas2010     EE Remuneration Info2011     Time Events2012     Time Transfer Specifications2013     Quota Corrections2050     Annual Calendar2051     Monthly Calendar2052     Weekly Calendar
4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.Infotypes    Pers Administartion  Infotype Name0000     Actions0001     Organizational Assignment0002     Personal Data0003     Payroll Status0005     Leave Entitlement0006     Addresses0007     Planned Working Time0008     Basic Pay0009     Bank Details0011     Ext. Bank Transfers0014     Recur. Payments/Deds.0015     Additional Payments0016     Contract Elements0017     Travel Privileges0019     Monitoring of Dates0021     Family/Related Person0022     Education0023     Other/Previous ERs0024     Qualifications0025     Appraisals0027     Cost Distribution0028     Int. Medical Service0029     Workers' Compensation0030     Power of Attorney0031     Reference Pers. Nos.0034     Corporate Function0035     Company Instructions0037     Insurance0040     Objects on Loan0041     Date Specifications0045     Company Loans0050     Time Recording Info.0052     Wage Maintenance0077     Additional Personal Data0078     Loan Payments0080     Maternity Protection/Parental Leave0081     Military Service0082     Additional Absence Data0083     Leave Compensation0088     Maternity GB0094     Residence Status0105     Communication0128     Notifications0139     EE's Applicant No.0165     Deduction Limits0167     Health Plans0168     Insurance Plans0169     Savings Plans0183     Awards0199     Addl. tax deduction0207     Residence Tax Area0208     Work Tax Area0209     Unemployment State0216     Garnish. Adjustment0302     Additional Actions0416     Quota Compensation2.List of Organisation Management infotypes
Infotype     Org Management Infotype Name1000     Object1001     Relationships1002     Description1003     Department/Staff1008     Account assignment features1011     Work schedule1015     Cost planning1016     Standard profiles1017     PD profiles1028     Address1032     Mail address1208     SAP organisational object
3.List of Time Management infotypes
Infotype Time mgmt Infotype Name2001     Absences2002     Attendances2003     Substitutions2004     Availability2005     Overtime2006     Absence Quotas2007     Attendance Quotas2010     EE Remuneration Info2011     Time Events2012     Time Transfer Specifications2013     Quota Corrections2050     Annual Calendar2051     Monthly Calendar2052     Weekly Calendar
4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.2.List of Organisation Management infotypesInfotype     Org Management Infotype Name1000     Object1001     Relationships1002     Description1003     Department/Staff1008     Account assignment features1011     Work schedule1015     Cost planning1016     Standard profiles1017     PD profiles1028     Address1032     Mail address1208     SAP organisational object
3.List of Time Management infotypes
Infotype Time mgmt Infotype Name2001     Absences2002     Attendances2003     Substitutions2004     Availability2005     Overtime2006     Absence Quotas2007     Attendance Quotas2010     EE Remuneration Info2011     Time Events2012     Time Transfer Specifications2013     Quota Corrections2050     Annual Calendar2051     Monthly Calendar2052     Weekly Calendar
4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.Infotype     Org Management Infotype Name1000     Object1001     Relationships1002     Description1003     Department/Staff1008     Account assignment features1011     Work schedule1015     Cost planning1016     Standard profiles1017     PD profiles1028     Address1032     Mail address1208     SAP organisational object3.List of Time Management infotypes
Infotype Time mgmt Infotype Name2001     Absences2002     Attendances2003     Substitutions2004     Availability2005     Overtime2006     Absence Quotas2007     Attendance Quotas2010     EE Remuneration Info2011     Time Events2012     Time Transfer Specifications2013     Quota Corrections2050     Annual Calendar2051     Monthly Calendar2052     Weekly Calendar
4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.3.List of Time Management infotypesInfotype Time mgmt Infotype Name2001     Absences2002     Attendances2003     Substitutions2004     Availability2005     Overtime2006     Absence Quotas2007     Attendance Quotas2010     EE Remuneration Info2011     Time Events2012     Time Transfer Specifications2013     Quota Corrections2050     Annual Calendar2051     Monthly Calendar2052     Weekly Calendar
4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.Infotype Time mgmt Infotype Name2001     Absences2002     Attendances2003     Substitutions2004     Availability2005     Overtime2006     Absence Quotas2007     Attendance Quotas2010     EE Remuneration Info2011     Time Events2012     Time Transfer Specifications2013     Quota Corrections2050     Annual Calendar2051     Monthly Calendar2052     Weekly Calendar4.List of Recruitment infotypes
Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.4.List of Recruitment infotypesInfotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.Infotype E-Recruitment Infotype Name4000     Applicant Actions4001     Applications4002     Vacancy Assignment4003     Applicant Activities4004     Status of Applicant Activity4005     Applicant's Pers.No.Infotypes Payroll Infotypes Names0003     Payroll Status 0008     Basic Pay 0025     Appraisals 2010     Employee Remuneration Info Infotype 0416     Time Quota Compensation Infotype 0015     Additional Payments 0057     Membership Fees 0128     Notifications Infotype 0052     Standard Wage Maintenance 0014     Recurring Payments/Deductions 
Payroll  India specific infotypes
Infotypes Payroll India Specific Infotypes0580    Previous Employment Tax Details0581    Housing(HRA / CLA / COA)0582    Exemptions0583    Car & Conveyance0584    Income From Other Sources0585    Section 80 Deductions0586    Section 80 C Deductions0587    Provident Fund Contribution0588    Other Statutory Deductions 0589    Individual Reimbursements0590    Long term reimbursementsInfotypes Payroll Infotypes Names0003     Payroll Status 0008     Basic Pay 0025     Appraisals 2010     Employee Remuneration Info Infotype 0416     Time Quota Compensation Infotype 0015     Additional Payments 0057     Membership Fees 0128     Notifications Infotype 0052     Standard Wage Maintenance 0014     Recurring Payments/Deductions Payroll  India specific infotypes
Infotypes Payroll India Specific Infotypes0580    Previous Employment Tax Details0581    Housing(HRA / CLA / COA)0582    Exemptions0583    Car & Conveyance0584    Income From Other Sources0585    Section 80 Deductions0586    Section 80 C Deductions0587    Provident Fund Contribution0588    Other Statutory Deductions 0589    Individual Reimbursements0590    Long term reimbursementsPayroll  India specific infotypesInfotypes Payroll India Specific Infotypes0580    Previous Employment Tax Details0581    Housing(HRA / CLA / COA)0582    Exemptions0583    Car & Conveyance0584    Income From Other Sources0585    Section 80 Deductions0586    Section 80 C Deductions0587    Provident Fund Contribution0588    Other Statutory Deductions 0589    Individual Reimbursements0590    Long term reimbursementsInfotypes Payroll India Specific Infotypes0580    Previous Employment Tax Details0581    Housing(HRA / CLA / COA)0582    Exemptions0583    Car & Conveyance0584    Income From Other Sources0585    Section 80 Deductions0586    Section 80 C Deductions0587    Provident Fund Contribution0588    Other Statutory Deductions 0589    Individual Reimbursements0590    Long term reimbursementsBesides the common infotypes these are some of the U.S pay roll specific infotypes that need  to configure in SAP US Payroll.
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Besides the common infotypes these are some of the U.S pay roll specific infotypes that need  to configure in SAP US Payroll.
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Infotypes         Infotype Description
0167                   Health Plans
0168                  Insurance Plans
0169                  Savings Plans
0170                  Flexible Spending Account
0171                    General Benefits Information
Infotypes         Infotype Description
0167                   Health Plans
0168                  Insurance Plans
0169                  Savings Plans
0170                  Flexible Spending Account
0171                    General Benefits Information
1)Released for  Payroll
2)Release payroll for corrections
3)Exit Payroll
4)Check Payroll Results

1. Payroll Area-Payroll area of Payroll Control Record.

1. Payroll Status-There will be a green tick in this section corresponding to current payroll run status.

1. Payroll Period - It also defines the current payroll period with exact dates and indicates how many   times a payroll has run.

1. Earliest Retro Accounting Period -This section shows the greatest earliest payroll period for retroactive accounting.

1. Last Change to Personnel Control Record - This section indicates who changed the Payroll Control Record, when, and status.

for corrections, check payroll results, exit payroll).
2. To determines last payroll run period
3. To determines earliest retro accounting period.
for the personnel numbers  can be deleted using the program from the  tables such as TEVEN,PCALAC,T558B,T558C,T558D,  and clusterssuch as  PCL1.
Besides the common infotypes these are some of the U.S pay roll specific infotypes that need  to configure in SAP US Payroll.
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Besides the common infotypes these are some of the U.S pay roll specific infotypes that need  to configure in 

SAP US Payroll.
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Infotypes         Infotype Description
0167               Health Plans
0168               Insurance Plans
0169               Savings Plans
0170               Flexible Spending Account
0171               General Benefits Information
Infotypes         Infotype Description
0167               Health Plans
0168               Insurance Plans
0169               Savings Plans
0170               Flexible Spending Account
0171               General Benefits Information
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Besides the common infotypes these are some of the U.S pay roll specific infotypes that need  to configure in SAP US Payroll.
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Infotypes  Infotype Description
0195                     Garnishment Order
0194                    Creating a Garnishment Document
0216                     Garnishment Adjustment
0161                      IRS Limits
0161                      Creating IRS Mandates for an Employee
0208                   Work Tax area
0207                   Residence Tax Area
0207                   Creating Residence Tax Area Data
0210                    W-4 Withholding Information
0234                   Creating Withholding Overrides
0234                   Withholding Overrides
0208                   Creating an Employee's Work Tax Area
0235                    Other Taxes
0209                   Unemployment State
0446 – 0457   U.S. Tax Payroll ITS
0506                   Tip Indicators
0496-0501      U.S. Benefits Payroll
Infotypes         Infotype Description
0167               Health Plans
0168               Insurance Plans
0169               Savings Plans
0170               Flexible Spending Account
0171               General Benefits Information
Infotypes         Infotype Description
0167               Health Plans
0168               Insurance Plans
0169               Savings Plans
0170               Flexible Spending Account
0171               General Benefits Information
1. To display the payroll status (released for payroll, release

List of  SAP HR Infotypes:

1.List of  Personnel Administration Infotypes

5.List of Payroll Infotypes

General Payroll infotypes

US Pay roll Infotypes:

4.Benefits Infotypes

CONFIGURATION STEPS OF SAP PAYROLL INDIA- IMPLEMENTATION GUIDE

Following are configuration steps of sap payroll India 

Steps

IMG->Personnel Management-> Personnel Administration->Organizational Data-> Organizational Assignment-> Define employee attributes

IMG->Personnel Management-> Personnel Administration->Organizational Data-> Organizational Assignment-> Create payroll area

IMG->Personnel Management-> Personnel Administration->Organizational Data-> Organizational Assignment-> Check Default Payroll Area

IMG->Personnel Management-> Personnel Administration->Organizational Data-> Organizational Assignment-> Create control record

Basic Pay( IT 0008) configurations : 

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define EE Sub Group Grourping for PCR and Collective Agreement Provision

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define Reason for Change

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Check PayScale Type

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Check PayScale Area

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Check Assignment of PayScale Structure to Enterprise Structure

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Determine Default for PayScale Data

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Setup Payroll Period for Collective Agreement Provision

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Define PayScale Salary ranges

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Create Wage Type

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Check Wage Type Group “Basic Pay”

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Check Wage Type Catalog->Check Wage Type Text

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Check Wage Type Catalog->Check Entry Permissibility Per Infotype

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Check Wage Type Catalog->Check Wage Type Characteristics

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Employee Sub Group Grouping for Primary Wage

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Personnel Sub Area Grouping for Primary Wage Type

IMG->Personnel Management-> Personnel Administration->Payroll Data->Basic Pay->Wage Types-> Define Wage Type Permissibility for each PS and ESG

Recurring Payment and deduction ( IT 0014) configurations :  

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Define Reason for Change

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Create Wage Type Catalog

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Create Wage Type Catalog

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Check Wage Type Group “ Recurring Payments and Deduction”

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Check Wage Type Catalog->Check Wage Type text

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Check Wage Type Catalog->Check Entry Permissibility Per Infotype

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Check Wage Type Catalog->Check Wage Type Characteristics

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Define Employee Sub Group Grouping for Primary Wage Type.

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Define Personnel Area Grouping for Primary Wage Type

IMG->Personnel Management-> Personnel Administration->Payroll Data->Recurring Payment and Deduction->Wage Types->Define Wage Type Permissibility for each PS and ESG

Additional  Payments  ( IT 0015) configurations : 

IMG->Personnel Management-> Personnel AdministrationaP->Payroll Data->Additional Payments ->Define Reasons for Changes

IMG->Personnel Management-> Personnel AdministrationaP->Payroll Data->Additional Payments ->Wage Types->Create Wage Type Catalog

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments ->Wage Types->Create Wage Type Catalog

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments and Deduction->Wage Types->Check Wage Type Group Additional Payments

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments and Deduction->Wage Types->Check Wage Type Catalog->Check Wage Type

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments->Wage Types->Check Wage Type Catalog->Check Entry Permissibility for Additional Payments

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments->Wage Types->Check Wage Type Catalog->Check Wage Type Characteristics.

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments->Wage Types->Define Employee Sub Group Grouping for Primary Wage Type

IMG->Personnel Management-> Personnel Administration->Payroll Data->Additional Payments->Wage Types->Define Wage Type Permissibility for each PS and ESG

 Payroll India specific  configurations : 

IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Check Payroll Accounting Area

IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Generate Payroll Periods

IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Generate Payroll Periods->Check Date of Payday

IMG->Payroll->Payroll India->Basic Settings->Payroll Organization->Generate Calender for Cumulation

IMG->Payroll->Payroll India->Payscale Groupings->Define Payscale Groupings for Allowances

IMG->Payroll->Payroll India->Payscale Groupings->Asssign Payscale Groupings for Allowances

Basic salary for India  configurations:

IMG->Payroll->Payroll India->Basic Salary for India->Asssign Basic Wage Types to Groupings for Allowances

IMG->Payroll->Payroll India->Basic Salary for India->Asssign Basic Wage Types to Groupings for Allowances

IMG->Payroll->Payroll India->Basic Salary for India->Assign Basic Codes for Allowance Groups

Reimbursements, Allowances and Perks (RAP) configurations

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Assign Wage type Model for Payscale Grouping for Allowances

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Default Wage Types for Basic Pay

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Wage Types Characteristics

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain PayScale Groups and Levels.

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Valuation of Basic of Basic Wage Type

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Maintain Allowance Rules Based on Slabs

IMG->Payroll->Payroll India->Reimbursements, Allowances and Perks->Calculate Eligibility for RAPs

Tax & professional Tax configurations

IMG->Payroll->Payroll India->Professional tax->Define professional tax grouping details

IMG->Payroll->Payroll India->taxation -> Define taxation method for company

Statutory (Provident Fund,ESI, Labor welfare fund, Gratuity, Superannuation) configurations

Provident Fund:

IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Define trust details for provident fund

IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Assign company rates for provident fund

IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Define trust validity period

IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Maintain contribution details for  Provident Fund

IMG->Payroll->Payroll India->Statutory social contribution ->Provident Fund ->Define contribution type for statutory rates  for  Provident Fund

ESI:

IMG->Payroll->Payroll India->Statutory social contribution ->ESI-> Maintain ESI Eligibility limit

IMG->Payroll->Payroll India->Statutory social contribution ->ESI-> Maintain number of working days in a month

IMG->Payroll->Payroll India->Statutory social contribution ->ESI->Define per area & sub area groupings for ESI

IMG->Payroll->Payroll India->Statutory social contribution ->ESI->Assign ESI grouping for per area & sub area

IMG->Payroll->Payroll India->Statutory social contribution ->ESI-> Maintain contribution rates  for ESI.

Superannuation:

IMG->Payroll->Payroll India->Retirement benefits ->Superannuation->Maintain Superannuation trust ID

IMG->Payroll->Payroll India->Retirement benefits ->Superannuation->Maintain Superannuation contribution frequency & relevant wage type

IMG->Payroll->Payroll India->Retirement benefits ->Superannuation-> Define contribution rates  for Superannuation

 IMG->Payroll->Payroll India->Retirement benefits ->Superannuation-> Maintain Eligibility details for Superannuation

Gratuity:

IMG->Payroll->Payroll India->Retirement benefits -> Gratuity->Maintain  Gratuity Trust ID

IMG->Payroll->Payroll India->Retirement benefits -> Gratuity->Maintain  Gratuity contribution frequency & relevant wage type

IMG->Payroll->Payroll India->Retirement benefits -> Gratuity-> Define contribution rates for Gratuity

IMG->Payroll->Payroll India->Retirement benefits -> Gratuity->Maintain the eligibility year for    Gratuity

Labor welfare fund:

IMG->Payroll->Payroll India->Statutory social contribution -> Labor  welfare fund ->Define Per area & sub area grouping for LWF

IMG->Payroll->Payroll India->Statutory social contribution -> Labor  welfare fund ->Assign LWF  grouping for Per  area & sub area

IMG->Payroll->Payroll India->Statutory social contribution -> Labor  welfare fund -> Define contribution rates for LWF

Payroll India Company Loans configurations :

IMG->Payroll->Payroll India->Company Loans->Master Data->Create a Loan Type

IMG->Payroll->Payroll India->Company Loans->Master Data->Assign Repayment Type

IMG->Payroll->Payroll India->Company Loans->Master Data->Create Loan Conditions

IMG->Payroll->Payroll India->Company Loans->Master Data->Maintain Loan Eligibility Checks and Limits

Banking

IMG->Payroll->Payroll India->Data Medium Exchange-> Preliminary program for Data Medium Exchange ->Set up House banks

IMG->Payroll->Payroll India->Data Medium Exchange-> Preliminary program for Data Medium Exchange ->Define sending banks

IMG->Payroll->Payroll India->Data Medium Exchange-> Preliminary program for Data Medium Exchange ->Check text keys for payment transcations.

General Ledger/Symbolic Account configurations in HR system :

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR System->Employee Grouping and Symbolic Accounts->Define Employee Grouping Account Determination

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR System->Employee Grouping and Symbolic Accounts->Define Symbolic Accounts

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR System->Maintain Wage Types->Define Posting Characteristics for Wage Types

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR System->Maintain Wage Types->Maintain Posting Periods for Payroll Periods

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR System->Create Posting Variants

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting->Assigning Accounts->Assign Expense Accounts

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting-> Activities in HR System->Assigning Accounts->Assign Expense Accounts

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting->Assigning Accounts->Assign Balance Sheet Accounts

IMG->Payroll->Payroll India->Reporting for Posting Results to Accounting->Check Customizing for Account Determination

IMG->Payroll->Payroll India->Payroll Calender->Define Schedule for Payroll Calender

Schemas

SAP HR INFOTYPE 0003 -PAYROLL STATUS

The Payroll Status infotype (0003) stores data for employee’s payroll run and

time evaluation.

 It is created automatically by the system, in the background, during the Hiring 

Action. Data is updated automatically when time is evaluated, payroll is run, or 

changes are made to the payroll past for the employee. 

The start date is when Payroll is first run for an employee and the end date is  

system end date (12/31/9999).The system stores the following information 

about an employee’s payroll status.

The info type screen is divided into two tabs:

Ø  Payroll/Retroactive Accounting

Ø  Time Evaluation

IT0003 fields description are as follows.

Payroll/Retroactive Accounting

 Earl.pers. RA date -If you want to set a retroactive accounting limit for an employee that is different from the date set in the control record of employee payroll area, you specify the date here to which the system can run retroactive accounting.

Accounted to - Date until which payroll has last completed for an employee.

Run Payroll up to - Day to which date payroll is run for an employee if he or she has left the company.This field is set the date to which payroll is run for an employee if the employee leaves the company but need to be still paid.

Earliest MD Change - if you change payroll related master data, the start date of validity of those  master data is set here. This date is deleted after each completed payroll run. The program recognizes whether and when payroll must be repeated to take master data changes into account.

Do not Account After -Payroll is run for this employee until this date.

Master data Change Bonus -To perform retroactive accounting in connection with bonus accounting.

Pers. Number locked – You can use the Pers.no.locked indicator to exclude an employee frompayroll.

Payroll correction – The Payroll Correction indicator is set by the system if payroll relevant data has been changed in the correction phase or if an employee is not accounted for during a payroll run because of an error in their master data or time data. 

Time Evaluation

Earl. Pers. Rec. date – To determine a retroactive accounting limit up to which retroactiveaccounting for time evaluation and pair formation is possible for the employee.

 PDC recalculation date – This date  refers to the date of the employee’s last error-free time  evaluation

Pers. Calendar from – This field contains the date as of which the employee’s personal calendar is  generated

PDC Error indicator – The Time Evaluation program checks this indicator for an employee if there  is an error during the time evaluation process and cannot correctly perform the evaluation.

What is Retroactive  Accounting?

The payroll run for a period is completed .if there is change in  HR master data for which period the payroll has already been run, the payroll must be run once again for this period using current values. This is known as retroactive accounting.

Retroactive accounting is a standard procedure of SAP-HCM which provides the changes in the last period.

Example:

If  SAP HR system is live from  06.01.2008 and in 2010 the company decided  to increase the reimbursement/Salary  of employees w.e.f 01.01.2011  then the system will calculate all the arrears due to an employee from 01.01.2011.

How SAP determines which employee needs retroactive accountings?

In an employee Infotype 0003(payroll status) , there are 3 fields to detects there is  a change in HR  Master Data after payroll run. From those fields, SAP determines which employee needs retroactive accountings.

    Accounted to

    Earliest MD change

    Mast data chng bonus

Payroll Control Record

Transaction code to access Payroll Control Record is PA03.

SPRO path:

Personnel Management -> Personnel Administration -> Organizational Data -> Create Control Record.

The Payroll Control Record describe the current payroll period and payroll past for retroactive accounting. Payroll Control Record locks the HR Master Data against changes during a payroll run. 

Payroll area and Payroll control record

Employees payroll area is maintained in Organization assignment infotype(0001).Payroll areas are used to group together employees for whom payroll is run at the same time. Employees from different employee subgroups can belong to the same payroll area.Payroll  Control record  should  be created for every payroll area. This control record controls the individual stages of payroll.

Payroll Control Record is important for the payroll run, and which contains all the information on a payroll area.

A Payroll control record is tool used to control the payroll related activities. The main functions/status of a control record are:

Payroll Process:

When payroll runs HR  master data and time data changes are not allowed . This can be controlled by payroll control record.

Phases in payroll run:

Release Payroll -locks the personnel number comes under payroll area.

Check Result- Check the payroll result after payroll run

Corrections -lock on master data and time data records for the payroll area will be released. You can make changes in infotypes for personnel numbers having selected payroll area.

Exit Payroll - Payroll Control Record releases infotypes and locks payroll area for payroll run.

Sections in Payroll Control Record

The Payroll Control Record screen is divided into 4 sections:

Uses of  Payroll Control Record:

Main role of Payroll Control Record are 

SAP Off Cycle Payroll Run

Any Payroll run that is carried out other than regular payroll run is called as Off-Cycle payroll run.

Examples for Off-Cycle payroll run are additional payment, bonus, advance payment.

Additional Off-Cycle Payment infotype (IT 0267):

    If you only want to create an additional off-cycle payment for few employees, we will have to use the Off-Cycle Workbench. The wage type as an Off cycle payment is maintained in IT0267 and run the OFFCYCLE payroll for that specific date.

Configuration steps of  Off Cycle payroll run:

IMG->Payroll ->Payroll India -> Off cycle activities -> Recurring Check entry permissibility per infotype(0267)

IMG-> Payroll ->Payroll India -> Off cycle activities -> Set up Off cycle reasons

IMG-> Payroll ->Payroll India -> Off cycle activities ->Define default for payment in advance

IMG-> Payroll ->Payroll India -> Off cycle activities ->Specify default for wage types

IMG-> Payroll ->Payroll India -> Off cycle activities ->Specify default for payroll results

IMG-> Payroll ->Payroll India -> Off cycle activities ->Specify default for payment methods

Off-Cycle Workbench

Menu Path: Human Resources → Payroll →Payroll India  → Off-Cycle → Off-Cycle Workbench

T code :PUOC_40 (India-Off-Cycle Workbench)

In the Payroll tab select reason, click on start payroll tab & save it 

Difference between  Regular payroll and Off Cycle payroll

Regular payroll runs only at  fixed payroll date. for example 30 th of every month.

For Off cycle  payroll there is no  fixed payroll date. For example bonus payment for  certain employees on 10 th of a month.

 Delete Personnel records/HR Records 

1.Delete the personnel information from PA30

Use transaction code  PU00 to delete records. 

Steps

1.Go to transaction PU00.

Enter the personnel number to be deleted

Hit enter button

Click on Execute button. A screen appears with infotypes

2.Select infotypes to be deleted & click on delete button

A pop-up screen appears will appear “Do  you really want to delete the selected infotype or cluster?”

3.Click on YES

The infotype has been deleted.

Or

RPUDELPN is report/program to delete the personnel numbers in bulk.All infotypes can be deleted  of a personnel number.Entries 

2.Delete Payroll Results

Use transaction PU01 to delete the lastest payroll result for an employee provided payroll has not been posted to GL account.

Steps

1.Go to transaction PU01.

Enter Employee Personnel Number & Click Execute

2.Payroll results will be appeared.

Select the payroll results to be deleted. Click  on delete button.

You will get a  message that the last payroll results were  successfully deleted.

(OR)

Program  RPUDEL20 (Mass deletion payroll result) to delete multiple payroll results of many a employees at the same time.

Difference Between SAP Indian & US Payroll

The Main difference in Indian &  US Payrolls is

1)Taxation system-Federal & State tax  2) Garnishments and Benefits.

USA have benefits, garnishments and India have allowances. Indian financial year start on first of April but in USA start on January first for tax individuals.

In US  they don’t have PF,HRA where as in India they  have PF,HRA.