Travel Management

Travel Management
Travel Management
SAP Travel Management  is an integrated solution to handle employees trips in an organization. It provides integrated functions such as  trip planning,trip creation, trip approval ,trip settlement , settlement of travel expenses & expense  reimbursement etc.

SAP Travel Management is integrated with two important SAP module  Financials (SAP FICO)  and SAP Human Capital Management (SAP  HCM).

Travel Management has three main sections
 1.Travel Request
 2.Travel Planning
 3.Travel Expenses

HR Master Data for Travel Planning
Create/Hire an employee in an organisation for the travel management. The employee related master data is stored in infotypes.
Transaction Code  to hire an employee is PA40.

TRAVEL MANAGEMENT INFOTYPES

Following are important infotyes in Travel Management

Mandatory Infotypes
Infotype   Infotype Name
0001          Organizational assignment
0002         Personal data
0017           Travel Privileges
0006         Addresses

Optional Infotypes
Infotype    Infotype Name
0009          Bank details
0027           Cost Distribution
0471            Flight preference
0472           Hotel preference
0473           Car rental preference
0475           Customer program
0470           Travel profile
0105            Communication
0208           Work Tax area
0315            Time Sheet Defaults

Travel Management Process Flow
     1. Travel Request
       Business needs to a trip for meeting/discussion/presentation/auditing etc.Raise a travel request   ,
       which requires approval by manager. The manager can approve the request, send it back for
       corrections or  reject it.
     2. Travel Planning
       After a travel request has been approved by manager, the traveler decide on flight ,car, hotel etc .
     3. Book a trip
       Create a trip using PR05 transaction from SAP or any other mobile applications  or desktop
       applications
     4. Travel  Settlement
         The system settles the trips.
     5. Travel Expenses
     After the trip is over, the traveler completes  and submit all necessary data and documents such as
     trip receipts for accommodation, meals, air fare
     Approve & release for settlement
     Reimbursement of trips by check, bank transfer, payroll processing .

Vendor Master data for Travel Management

Create vendor master data for the employee through  XK01.
Vendor account   is required  in FI for an employee to receive business trip costs. The interface  between HR & FI enables you to transfer HR master data to the FI system. After the HR data has been transferred to FI , a program runs in the FI system that creates HR data to create the  vendor accounts. Once vendor accounts have been created, the FI system can pay the trip expenses  to the employee.

Link between personnel number and Vendor master.

There is a standard program under Travel Management to create vendor for a personnel number. T code is PRAA.
RPRAPA00 is a program to update HR master data vendor to process payment and update detail in FI Module.
Vendor creation via PRAA
When create vendors through PRAA, it automatically links the employee to the vendor master & create a vendor for each employee.

SAP TRAVEL MANAGEMENT  TRANSACTION CODES

PR00 - Travel expenses
PR10 - Create trip number range
PR05 - Travel Expense Manager
TRIP -   Travel Manager
PREC -  Travel Expenses Accounting Program
PR02 - Travel Calendar
TP04 - Travel Request
PRTA - Overview of Travel Expense Reports
PRRW - Post Accounting Data   FI
PRFI -   Posting to Financial Accounting  
PRAP - Approval of Trips  
PRAA -Create Vendors
PRTE -Trip details
PRTC - Display Imported Documents
PRRL - Reset Trips to 'To be Accounted'
PTRV_PAYMENT_HISTORY - Determine FI Payment Date
S_AHR_61016401 - General Trip Data
S_AHR_61016402 - Trip Receipts
S_AHR_61016403 - Trip Receipts Without General Trip Data
S_AHR_61016404 - Cost Assignment for Trip
S_AHR_61018613 - Cost Assignment for Trip Without General Data
S_AHR_61016405 - Trip Data/Totals/Receipts/Costs

Tables in Travel Management

PTRV_ADMIN                   Travel Management: Administrative Data
PTRV_APPL_KEY             Application
PTRV_APPL_KEY_TX      Application text
PTRV_ARCH_HEAD         Prearchiving FI-TV: Entries from PTRV_HEAD
PTRV_ARCH_PERIO        Prearchiving FI-TV: Entries from PTRV_PERI
PTRV_ARCHIVE               Administrative Table for Archived Trip Dat
PTRV_CCC                      Error Receipts for Credit Card Clearing
PTRV_CCC_RUNS           Assign Personnel Number to Credit Card Cle
PTRV_COMM_AMT          Detail Data: Transfer to FM When Trip Save
PTRV_COMM_ITM           Header Data: Transfer to FM When Trip Save
PTRV_COMP                    Comparison Calculation Results PS
PTRV_COUNT                  Number of function calls in posting run ma
PTRV_DOC_HD               Transfer Travel -> FI/CO: Header of TRV in
PTRV_DOC_IT                 Transfer Travel -> FI/CO: Lines of TRV int
PTRV_DOC_MESS          Transfer Travel -> FI/CO: CO Replacements
PTRV_F_COLDEPS         Display Formats for Texts
PTRV_F_FBLK                 Form Blocks of the Trip Costs Form
PTRV_F_FBLK_TXT        Form Blocks of the Trip Costs Form
PTRV_F_SORTKEY         Sort Key for Individual Receipt Block
PTRV_F_SORTKEY_T     Sort Key for Individual Receipt Block
PTRV_HEAD                    General Trip Data
PTRV_KMSUM                 Table for Use of Miles/Kms Accumulation
PTRV_ME_CCC_RUN       Assign Personnel Number to Credit Card
PTRV_OFFLINE_TXT       Texts for Download to Offline Creation
PTRV_PERIO                    Period Data of a Trip
PTRV_PERNRPREFS        Personalization at Employee Level
PTRV_REASGN_FM          Conversion of FM Data in Trip
PTRV_REDUCTION           Decision Fields: Change of Statutory Tr
PTRV_ROT_AWKEY          Assignment of Trip Results to Posting D
PTRV_RPRPOSTD            Log of Posting Program RPRPOST
PTRV_SADD                     Trip Statistics - Add. Receipt Data
PTRV_SCOS                     Trip Statistics - Cost Assignment
PTRV_SHDR                     Trip Statistics - Trip Amounts
PTRV_SREC                     Trip Statistics - Receipts
PTRV_SUBSTITUTE          ESA Fast Track - Expense Reporter Substitute
PTRV_T706Z_DNPR         Field Control Screens
PTRV_T706Z_DNPRT       Field Control Screens
PTRV_T706Z_FLDS         Field Names for Field Control
PTRV_TRIP_CHAIN          Table of all Trip Destinations
PTRV_TRIP_DELETE       Trips Deleted in SAP System for Offline
PTRV_USERPREFS          User Profiles in Travel Management
PTRV_WAF_CONFLCT    Offline Travel Management: Conflict Process
PTRV_WAF_FSEL            Code Conversion: Screen Field Name
PTRV_WAF_RESTART     Restart File for Mobile Solution with Over
PTRV_WAFGUID               Logging for Synchronization GUID
PTRV_WAFLOG                Log File for Inbound Container in Travel M
PTRV_WAFLOG_CC         Offline Log File - Settings
FTPT_REQ_HEAD            Framework Data of Travel Request
FTPT_REQUEST               General Trip Data - Item Level Details
CSKS                                  Cost center table

Sap Travel Management Configuration steps.

Master data for Travel Management
1.Hire Employee for Travel
Transaction Code :PA40

2.Create Vendor for Travel
IMG Menu --> Accounting--> Financial Accounting --> Vendors -->Master Records --> Central Maintenance -->Create
Transaction Code :XK01 or PRAA

A. General settings

3. Number Ranges for Trip Numbers
 Define number ranges and number range intervals for assigning trip numbers.
IMG Menu -> Financial Accounting --> Travel Management --> Set Up Trip Number Range
4. Number Ranges for Posting Runs
The number ranges can be the interval from 0000000001 to 9999999999

IMG Menu -> Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Set Up Number Ranges for Posting Runs

5. Number Ranges for Trip Transfer Documents

IMG Menu -> Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Set Up Number Ranges for Trip Transfer Document

B. Travel Management Pre settings

6.Define/Delete/Restore Trip Provision Variants
Financial Accounting(New) -->Travel Management -->Travel Expenses -->Master Data -->Control Parameters for Travel Expenses -->Define/Delete/Restore Trip Provision Variants

C. Settings up feature TRVCT

Financial Accounting(New) -->Travel Management -->Travel Expenses -->Master Data -->Control Parameters for Travel Expenses -->Assign Organizational Areas to Trip Provision Variants via Feature TRVCT

D. Global Settings


7. Define Global Settings
 IMG Menu ->  Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Define Global Setting

E.Control Parameters from Travel Privileges
 
8.Define Statutory M/A Reimbursement Groups
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Statutory M/A Reimbursement Groups
9.Define Enterprise-Specific M/A Reimbursement Groups
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Enterprise-Specific M/A Reimbursement Groups
10.Define Employee Grouping for Travel Expense Types
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Employee Grouping for Travel Expense Types
11.Define Employee Grouping for Travel Management
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Employee Grouping for Travel Management
12.Define Vehicle Types
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Vehicle Types
13.Define Reimbursement Groups for Travel Costs
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Reimbursement Groups for Travel Costs
14.Define Vehicle Classes
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Travel Privileges --> Define Vehicle

F. Control Parameters from Trip Data

15.Define Trip Areas
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Trip Areas
16.Define Statutory Trip Types
IMG-->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Statutory Trip Ty
17.Define Enterprise Specific Trip Types
IMG Menu --> Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Enterprise Specific Trip Types
18.Define Trip Activity Type
IMG Menu - Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Control Parameters for Travel Expenses --> Control Parameters from Trip Data --> Define Trip Activity Types

G. Travel Expense Types


19. Travel Expense Types for Individual Receipts
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Create Travel Expense Types for Individual Receipts
20. Define Posting of Paid Individual Receipts
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Define Posting of Paid Individual Receipts
21.Create Travel Expense Types for Per Diems/Flat Rates
IMG Menu -->Financial Accounting--> Travel Management --> Travel Expenses --> Master Data --> Travel Expense Types --> Create Travel Expense Types for Per Diems/Flat Rates

H. Trip Reimbursement Amounts


22.Define Flat Rates for Travel Costs
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts Travel Costs --> Define Flat Rates for Travel Costs
23.Define Period Parameters
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts Travel Costs --> Miles/Km Cumulation --> Define Period Parameters
24.Influence of Control Parameters: Accommodation
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Accommodations--> Define Influence of Control Parameters: Accommodation
25.Influence of Control Parameters: Meals
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Meals--> Define Influence of Control Parameters: Meals
26.Define Per Diems for Meals
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Trip Reimbursement Amounts --> Reimbursement Amounts for Meals--> Reimbursement Amounts for Meals/Hours --> Per Diems for Meals  --> Define Per Diems for Meals

I.Dialog Control


27.Define Schema and Individual Field Control
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Define Schema and Individual Field Control
28.Default Values for the Dialog
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Store Default Values for Dialog

J.Control for Account Assignment Object via TRVCO
29.Set Up Field Control for Account Assignment Object via TRVCO
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Dialog Control --> Set Up Field Control for Account Assignment Object via TRVCO
30.Variable Layout for Account Assignment Objects
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control ->Dialog Control --> Set Up Variable Layout for Account Assignment Objects
K.Travel Expense Control
31. Define Posting of Paid Individual Receipts
IMG Menu -->Financial Accounting(New) --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Define Posting of Paid Individual Receipts
32.Travel Expenses Control
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Dialog and Travel Expenses Control --> Travel Expenses Control --> Travel Expenses Control (Expert View)

L. Accounting/Assignment of  Wage Types to Travel Expense Types


33. Assign Wage Types to Travel Expense Types for Indiv. Receipt
IMG Menu -->IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Assign Wage Types to Travel Expense Types for Indiv. Receipts
34.Assign Wage Types to Travel Expense Types for Per Diems/Flat Rates
IMG Menu -->Financial Accounting(New) --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Assign Wage Types to Travel Expense Types for Per Diems / Flat Rates
35.Assignment of Wage Type to Symbolic Account
IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Management and Payroll --> Wage Types --> Define Assignment of Wage Type to Symbolic Account

M.Transfer to Accounting


36. Conversion of Symbolic Account to Expense Account
IMG Menu - Financial Accounting --> Travel Management --> Travel Expenses --> Transfer to Accounting --> Conversion of Symbolic Account to Expense Account
37. Assign Substitute Cost Center – (Infotype 0017)
IMG Menu - Payroll --> Payroll Germany --> Posting to Accounting --> Activities in AC System --> Assign Substitute Cost Centers
N.Integration
38. Activate Request/Plan/Expense Report in Travel Manager
IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Planning and Travel Expenses --> Settings for Travel Manager --> Activate Request/Plan/Expense Report in Travel Manager for web Dynprp
39. Deactivate Integration of Travel Planning - Travel Expenses
IMG Menu - Financial Accounting --> Travel Management --> Integration of Travel Planning and Travel Expenses --> Activate Integration: Travel Planning - Travel Expenses


Credit card process in SAP Travel Management

Credit card clearing process

Credit card clearing is a process for adding credit card receipts in trips and transferring to Travel Expense Accounting.
Three types of credit cards can be used:
1. Personal Corporate Credit Card with Employee Liability
2. Personal Corporate Credit Card with Corporate Liability
3. Corporate Credit Card with Corporate Liability

Prerequisites for Credit card clearing in Travel Management

Travel Management Customizing:
1. Activate characteristic Credit Card Clearing (CCC) for the relevant organizational unit in feature TRVPA.
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses  --> Dialog and Travel Expenses Control-->   Travel Expenses Control-->   Set Up Feature TRVPA for Travel Expenses Parameters
(OR)
Pe03
Value of CCC should be set to 1.
2.Define Credit Card Companies
3.Define Assignment table for Credit Card Clearing
4.Settings for Specific File Formats of Credit Card Companies
 HR Master Data
Maintain the credit card number of the employees credit card in Infotype 0105 (Communication), subtype 0011 (Credit card number).


Credit card process in SAP Travel Management

Credit card clearing process

Credit card clearing is a process for adding credit card receipts in trips and transferring to Travel Expense Accounting.
Three types of credit cards can be used:
1. Personal Corporate Credit Card with Employee Liability
2. Personal Corporate Credit Card with Corporate Liability
3. Corporate Credit Card with Corporate Liability

Prerequisites for Credit card clearing in Travel Management

Travel Management Customizing:
1. Activate characteristic Credit Card Clearing (CCC) for the relevant organizational unit in feature TRVPA.
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses  --> Dialog and Travel Expenses Control-->   Travel Expenses Control-->   Set Up Feature TRVPA for Travel Expenses Parameters
(OR)
Pe03
Value of CCC should be set to 1.
2.Define Credit Card Companies
3.Define Assignment table for Credit Card Clearing
4.Settings for Specific File Formats of Credit Card Companies
 HR Master Data
Maintain the credit card number of the employees credit card in Infotype 0105 (Communication), subtype 0011 (Credit card number).
Credit Card Transactions Process


Credit card transactions includes mainly two following process
 
    Transfer of credit card transactions to Travel Management
    Assignment of credit card transactions to a trip of an employee
 
Credit card file is provided by banks in a standard format accepted by SAP. The credit card company must provide the credit card files in one of the following formats:
·         File format CCD
·         File format MasterCard CDF 3 from MasterCard
·         File format VISA VCF 4 from Visa
·         File format AMEX GL1025 from American Express

Two  credit card processing options are
 1.Semi-automatic processing/standard processing
In standard processing, employee have to assign the credit card transactions to  his/her trips manually and save the trip.
2.Automatic processing
In automatic processing, system assigns credit card transactions to trips and saves the trip.

Process variants in credit card clearing


Process variants in credit card clearing are as follows

Process variant 1: Settlement of credit card charges reimbursed via employee's private bank account
We can apply this process variant when employees use a personal corporate credit cards with employee liability. Then he/she receives the credit card bill for their own travel expenses and pays bill to credit card bank using his/her own personal bank account and then company reimburse the approved travel expenses to the employee.
Example: An employee spent 425 USD for air fare (for official travel expense) and also 125 USD for private expense using personal corporate credit card.
 The employee will delete the private expenses   from the credit card receipt while assigning the credit card expenses to trip. The employee then pays the total expenses 550 USD to the credit card company.
Expense          Employee vendor        Credit card vendor
425 USD         425 USD                     0 USD
125 USD        
   
Process variant 2: Settlement of credit card charges reimbursed via employee's private bank account and/or settlement using central corporate account for approved travel expenses
We can apply this process variant when employees use personal corporate credit cards with employee liability, where employee receives the invoice from the credit card company and company pays the approved travel expenses directly to the credit card company. The employee will pay only any remaining private expenses directly to the credit card company, if any.

Example: An employee spent 425 USD for air fare (for official travel expense) ,125 USD for private expense using personal corporate credit card and 75 USD for taxi in Cash(from his/her pocket).
The employee will reimburse the taxi fare 75 USD from company. The employee will delete the private expenses (125 USD) from the credit card receipt while assigning the credit card expenses to trip. The company pays the approved travel expenses (425 USD) directly to the credit card company and employee pay the private  expenses 125 USD to the credit card company.
 Expense          Employee vendor        Credit card vendor
425 USD          75 USD                        425 USD
125 USD
75   USD

Process variant 3: Settlement of credit card for personal corporate credit card reimbursed via a central company bank account
We can apply this process variant when employees pay his/her travel expenses using a personal corporate credit card, for which the company receives and pays the bill.

Example: An employee spent 425 USD for air fare (for official travel expense) ,125 USD for private expense using personal corporate credit card.
Expense          Employee vendor        Credit card vendor
425 USD         125 USD                      550 USD
125 USD        

Process variant 4: Settlement of credit card charges using a central corporate credit card reimbursed via a central company bank account.
We can apply this process variant when a travel agent books travel expense of employees using central travel center credit card for which the company receives and pays the bill.
Configuration steps of Credit Card Clearing (CCC) process in Travel Management.

1. Set Up Feature TRVPA for Travel Expenses Parameters
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses  --> Dialog and Travel Expenses Control-->   Travel Expenses Control-->   Set Up Feature TRVPA for Travel Expenses Parameters
(OR)
Pe03
Value of CCC should be set to 1.

2. Define Credit Card Companies
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Credit Card Clearing--> Define Credit Card Companies
Enter Credit Card Company ID, Credit Card Company name.
For ex, AX for American Express
             VI for Visa International

3. Define Assignment table for Credit Card Clearing
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses --> Master Data --> Credit Card Clearing--> Define Assignment table for Credit Card Clearing.
In this step following fields must be maintained for assignment.
Trip provision variant
Choose the trip provision variant for which you want to create an assignment.
Credit card Company
 For ex, AX for American Express
             VI for Visa International
Credit card transaction key
The transaction key are defined by  credit card companies for distinguish the various transaction types.
For ex,  HOTEL for any kind of transactions in hotel.
             AIRFARE for any kind of transactions related for air fare.
Paid by company
This parameter is to differentiate transactions carried out with corporate card /company issued card from transactions carried with the employee's card.
Assign the credit card transactions to the expense types.
a.Assign the credit card transactions to the expense types.
b.How the credit card transactions can be further processed
   Four specifications are available for further processing
   10- Store transaction in document pool.( SAP recommends option for further processing).
   20,30 & 40- Applicable If a trip exists for the employee at the time when the transaction is imported.
Change option for Expense types
It is for characteristics TRVPA-CCC=3.

4. Settings for Specific File Formats of Credit Card Companies
IMG Menu -->Financial Accounting --> Travel Management --> Travel Expenses--> Master Data -->  Credit Card Clearing -->  Settings for Specific File Formats of Credit Card Companies


How to create employee vendor?


Steps to create a vendor for an employee:


Vendor account   is required  in FI for an employee to receive business trip costs. The interface  between HR & FI enables you to transfer HR master data to the FI system. After the HR data has been transferred to FI , a program runs in the FI system that creates HR data to create the  vendor accounts. Once vendor accounts have been created, the FI system can pay the trip expenses  to the employee.
Link between personnel number and Vendor master.
There is a standard program under Travel Management to create vendor for a personnel number.
T code is PRAA : Automatic Vendor Maintenance
RPRAPA00 is a program to update HR master data vendor to process payment and update detail in FI Module.
When create vendors through PRAA, it automatically links the employee to the vendor master & create a vendor for each employee.

Steps:

1.Go to T code PRAA
2.Enter pers no:
3.Select update option under maintenance mode
4.Give reference vendor & file name
5.Process mode :Run as background job
6.Name of the  job is A/P_Accounts
7.Name of batch input session is A/P_Accounts
The program for the job A/P_ACCOUNTS is RFBIKR00.
8.Execute. It creates a session ( Name of session will be A/P_ACCOUNTS).
The result screen will appear.
9. Go to Transaction SE38.
Execute the program RFBIKR00
On the selection give the file path name which should be same as entered in transaction PRAA.
Execute
The result screen will appear.

10.In  T code SM35 see the session.
Select the session(A/P_ACCOUNTS) & click on process button.
Select process mode as Background. Click on process.
Employee vendor has been created.
11. Go to SE16 Transaction
Enter the table name as LFB1
Execute
Enter personnel no:
Execute
The result screen will appear with employee vendor no: created for an employee.

Result:

We can use this employee Vendor account   in FI for FI posting.


Transaction codes in SAP credit card clearing  process

Following are transaction codes in SAP credit card clearing(CCC)  process


PRCC       - Import Credit Card Files
PRCCD    - Display Credit Card Receipts
PRTC       - Display Imported Documents
PRCCE    - Process Incorrect Transactions
PRCCF    - Generate File with Corrected Transactions


Reports in Travel Management module


The followings are the standard reports in Travel Management module

A.Trip Statistics


S_AHR_61016401 - General Trip Data/Trip Totals
S_AHR_61016402 - Trip Receipts
S_AHR_61016403 - Trip Receipts Without General Trip Data
S_AHR_61016404 - Cost Assignment for Trip
S_AHR_61016405 - General Trip Data/Totals/Receipts/Costs
S_AHR_61016406 - Who is Where? Search for Trip Destinations
S_AHR_61016407 - Find Documents Using Maximum Rate
S_AHR_61016408 - Travel Expense Reporting by Period
S_AHR_61016409 - Income-Related Expenses Statement
S_AHR_61016410 - Input Tax Recovery
S_AHR_61016411 - Determination of Employees with Exceeded Trip Days
S_AHR_61018613 - Cost Assignment Trip Without General Trip Data

B.Travel Planning


B.1.Flight Reports
S_AHR_61016279 - Hierarchical Overview of Flights by Airline
S_AHR_61016280 - Overview of Flights by Airline
S_AHR_61016281 - Overview of Flights by Location
S_AHR_61016282 - Ticket Information for Flights
S_AHR_61000623 - Airfare Rates
S_AHR_61000645 - Airfare Discounts
S_AHR_61006686 - Define Trip Rules – Flight
S_AHR_61000601 - Define Class Rules – Flight
S_AHR_61000596 - Specify Attributes for Trip Rules – Flight
B.2.Hotel Reports
S_AHR_61016283 - Business Volume with Hotel Chains, Hierarchical
S_AHR_61016284 - Business Volume with Hotel Chains
S_AHR_61016285 - Business Volume by Hotel Location
S_AHR_61000889 - Hotel Catalog
S_AHR_61000628 - Hotel Rates
S_AHR_61000633 - Rates for Catalog Hotels
S_AHR_61000608 - Define Trip Rules – Hotel
S_AHR_61000677 - Define Class Rules – Hotel
S_AHR_61000649 - Specify Attributes for Trip Rules – Hotel
B.3.Car Rental
S_AHR_61016286 - Business Volume with Car Rental Companies
S_AHR_61016287 - Business Volume by Rental Location
S_AHR_61006700 - Car Rental Rates
S_AHR_61000681 - Define Trip Rules - Car Rental
S_AHR_61000683 - Specify Attributes for Trip Rules - Car Rental
S_AHR_61000685 - Define Class Rules - Car Rental
S_AHR_61000687 - Specify Attributes for Class Rules - Car Rental

B.4.Rail
S_PEN_05000095 - Overview of Rail Connections by City
S_P7H_77000087 - Price Information for Rail Connections
S_ALN_01000812 - Define Class Rules – Rail
S_ALN_01000813 - Specify Attributes for Class Rules - Rail

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